Agenda_2010-11_ITS_October15

Absent: Maury Rhynard, Mark Kania, Bunny Barnard, Erin Lundie (TakingNotes on Wiki -Linda Nichols)
 * Agenda: October 15, 2010**

- MFP - (Dee Carney) (Note: Discuss portal training for ITS (equivalent to principal/ap/counselor)) 8,800 Elementary Benchmarks scanned 18 unique situations- working on troubleshooting issues: Bubbles are not dark enough Teachers forgetting to bubble in the story questions before scanning- if this happens, reprint the bubble sheets, bubble it in again and rescan. Teachers bubbling the writing traits in reverse MFP "times out" during high volume of activity in the district Forgetting to select TAG courses or printing the wrong bubblesheets for TAG students. New "absent" bubble for scantron sheets Administrators will have face to face training on Teacher Portal. Instructional Technology Specialist and Instructional Coaches will have training online. At this point, we don't have a way to determine which teachers have scanned but it's being worked on.

- Information Services (Ed & Jan) Bond 2006 & Bond 2008 2006- Recommended #1: Continue to fund the technology "refresh" cycle at current levels for 2007-2008 and 2008 - 2009 ($6,336,800) 2008- Recommendation #1: Continue to fund the technology "refresh" cycle at current levels for 2009-2010, 2010-2011, and 2011-2012 ($17,358,000) Technology Refresh: Netbook vs. laptops (based on instructional needs) Laptops vs. desktops (teacher pilot at Cedar Ridge HS)

Future Issues

No campus refresh money beginning in 2012-2013 2008: added $2,000,000 to the refresh schedule 2010: added $2,150,000 to the refresh schedule

Technology Initiatives Providing upgrades to campus local area networks. WLAN Project: Increased mobility, access and functionality Provide expansion and replacement of existing central systems (upgrading Avaya phone systems, Lotus Notes,etc) Increase the availability of technology to students and teachers (Classroom data projectors/document cameras, High School "Connected" Classroom Project)

Other Technology Projects (ARRA) Promethean ActivBoard Project 110 classrooms installed at 11 elementary campuses Special Education Projects (49 presentation carts, 42 notebook carts) Response to Intervention (RtI) Read 180, Scholastic System 44, Solo- Special Education RtI program

Questions: Can you address rumor about freshman receiving laptops starting next year. Answer: pilot will start with freshman at RR High School second semester. Starting Fall 2011, the plan is all students will be given laptops.

Schools that are scheduled for laptop refresh. Warehouse will pick up your carts on the Monday of your week to be refreshed and return the new on that Friday. You will have to prepare a transfer for the equipment that's leaving.

- Network / Hardware / Wireless update (Jennifer et al) Xxx-Wireless For users who have an AD account but have a device not joined to rrisd Gives ITS more control Provides logging for us Not for generics- let us know if they need wireless and we will add them to All-Students or All-Staff
 * Options to login wirelessly:**

Give password to users who don't have an AD account and who need access temporarily. ITS's will no longer send our rrisdguest passwords to whole campus anymore. Staff must come to ITS for password.
 * rrisdguest**

Server Folders: When you change permissions make sure you don't remove Local Administrators.

- Note from Dan Grayson...... Good news and bad news. ^ good news - fewer maintenance issues such as keyboard repairs.... lots of compliments ^ bad news - some of the campuses have been using "recycled toner". Do not use recycled ink. If you have recycled ink, send it back to the vendor. Do not put any more recycled ink in a printer. If it explodes, they you will have to replace the printer with campus funds. Dan says, "Recycled toner cartridges are remanufacture without replacing key components or major parts. Hence, the cost is reduced. When recycled cartridges start to fail they can cause damage to many other parts of the printer. We do not have the resources in our department to clean a major spill. That responsibility must be given back to the campus when their choice is to use recycled cartridges ."

- FYI Only: ^ Compliance Training - must be completed ASAP ^ Google Docs - Cabinet decision - "**Google Docs and Student Information – JoyLynn Occhiuzzi:** The Executive Team concluded that student information( even student ID# can be traced back to a student and must be excluded) that could be used to identify a student should not be collected in Google Docs. Numerous teachers use Google Docs and they need to be cautious to not violate FERPA." Sept. 20, 2010 (MJH) ^ FERPA - [] [] ^ Sub Reimbursement for Tech PD - \\grab\stuff\Documentation\Sub_Reimbursement_for_Tech_Training

- TCEA - Registration must be completed by Oct. 31 and receipt turned in to Mary Jo by Nov. 3. Registration after this date will not be reimbursed. Budget Notes posted in

- Moodle ^ Logins - Secondary ITS should check login questions before sending these to the support desk (Donna) ^ ITS Training Oct 28 - Walsh Middle School 12 - 5 (required for secondary ITS, elementary optional if space permits) - How to support Moodle on your campus.(Brian, Summer)

Things to Remember: __Logins for Moodle__ are linked to Active Directory. __Password Changes__- Once a password request has been made in AD the user will not be able to login into Moodle until their password is changed. __Profile Changes__- Usernames, surnames, first names and passwords can not be edited in the user profiles in Moodle. These changes must be made in Active Directory. __Invalid Email Addresses__- if you are using fake emails for students please use phony domains as well. Instead of .com .or or .org use .null, .stop. or .fake __Forum Subscriptions__- When setting up a forum please set the subscription setting to Do Not Allow Subscriptions. __Student Profiles__- If using fake email addresss, please have students disable their email accounts in their profile settings. __Journal__- The journal is going away in Moodle 2.0. __Enrollment Keys__- When requesting a course always set an enrollment key.

-Turningpoint--Do you need to update your kits? April, MJ The new kits cost $1,000. Please present data that your teachers are using it prior to ordering new kits.

-Project Share Training - Monday, Oct 18, Cedar Ridge Lecture Hall (the lecture hall is across from the main office), 9 - 3 (tour of Cedar Ridge at 8:30), bring/share power strip & extension cord, 2-inch 3-ring binder for hand-outs

- Printer data - Shannon Sieber, Irma Bauer

- Evaluation Data- What should you be saving? (ITS Evaluation Plan- in progress) You should be collecting your data if you haven't already! ^ Nicole - Customer Satisfaction Surveys- use the data to create a plan for the following year. ^ Robin - Planning Calendar- creates calendar for trainings that she passes out to her campus. ^ Leslie - Notes of appreciation- you can use snagit to create one document with all your compliments via email. ^ Mark - Fern Bluff Getting I.T. Right- great way to recognize the teachers that are using the technology on your campus. ^ Getting I.T. Right (at least one reference to your campus per semester plus link to your recognition blog from RRISD Getting I.T. Right) ^ Other examples - Work on report card committee Documented technology initiatives suggested by leadership or SiteBased committee with ITS recommendations

- Explore Learning Gizmos- JU- they are animated lessons for the students. The software was purchased by Special Education. If you need usernames, send an email to Jeff and he will get them. This is secondary campuses only.

- Pull-out discussion: Parent Summit (Nov. 6th)- Robert will send out info to those that emailed him about volunteering. Please wear your ITS shirt if you will be there. ^ Home Access ^ Databases (library, etc.)

Novanet is going away and being replaced with E2020.

1:30 - TMSDS for new ITS and review for those who don't remember what to do (MJH)- Middle school ITS's that need training should attend this afternoon session. Upcoming diagnostics for students will be given using TMSDS.