Fixed_Asset_Inventory_FAQ

1. Are they going to pay us 2 days for EACH school inventory? Yes. After talking with Tracy Hoke, RRISD's CFO, she agreed that the ITS would be paid for 2 additional days for each campus where they completed the computer inventory. (EZ)

2. To be paid, do we need to work past our last scheduled day? If so, how do we record this? The physical inventory can be conducted before the end of school, but should not detract from your other responsibilities. You may also wait to conduct the inventory after your regurlar contract days are over. I'll need to check on how you record your time or if the completed inventory sheet for the campus is sufficient for the additional pay. (EZ)

3. What am I looking for in the MDF room: What is a APC Rectifier AAB-0588? The APC Rectifier is a UPS (Uninteruptable Power Suppy) and should have the Nortel fiber equipment plugged into it. (EZ)

4. I know that we do not worry about music and the missing SpEd stuff, but what about items not related to technology? Considering the short time frame and the limited staff, can we focus mainly on computers, printers, doc cameras, projectors, and other tech related items? (Of course anything that is visible even if it is not a tech related item will be inventoried) (MJ) A very large percentage of the items listed in the inventory are technology related, so we will be able to get a good number of items for a campus, however, we will need to locate all items at some point. If the ITS has the time available, it would be appreciated if the other items are located - that will keep us from having to send someone over that does not know much about the campus. May want to ask others for help. For example, if you have items that are managed by Custodial or Athletics, contact the lead individual for your campus and ask for assistance. Normally, they will be able to locate most of the items quickly. (Jamie Spiegel)

5. I have found the Shampoo Machine with the correct RRISD tag. Then, there is an automatic scrubber on the inventory that looks like a part, possibly a scrub brush that fits onto the shampoo machine. It doesn't have a number, but the inventory shows it to have one. Am I finding the correct the correct scrubber or is this something else? Is there a picture? The head custodian doesn't know of anything else. (BB) Some items just are not able to have the RRISD tags placed on them due to how they are designed or what their purpose is. Hopefully the scrubber has a serial number located on it that may coincide with the number on the inventory. If you are uncertain after that, don't mark the item as located and make a note of it in the comment box. We'll research it later. (Jamie Spiegel) 6. Once we complete the fixed asset inventory for each of our campuses, do you intend to expunge any items from the inventories that is no longer on each campus? For example, we have several Dell GX-1 computers on the inventory that are not at Cedar Valley....user:orteganic Once we have reconciled each campus / department and have determined that the item no longer is included in their inventory, we will remove it. (Jamie Spiegel)

7. Please specify th e procedures and documents for recording time and turning in a time sheet and extra duty pay form. (MaryJo) To receive proper compensation for doing the inventory, the ITS will need to complete an "Extra Help Authorization Form" ([]) and complete a "Timesheet - Monthly" ([]). Please send these two forms to Jamie Spiegel, Purchasing, Warehouse Complex. Remember, you cannot "double dip" or be paid for this work while you are on contract time.

8. Who should sign-off on the Extra Duty and Timesheet forms ? (general) The campus administrator (principal) should sign-off on the forms before they are forwarded to the Purchasing Office. (Jamie Spiegel)

9. C an an ITS put weekends on the time sheet? And does it need to be 8 hours a day? (A Hintz) You are to show the actual day, date and time worked, e.g. Saturday, June 6th, 9:00 am to 1:00 pm.

10. If you are doing two schools, can we send it one Monthly timesheet and Authorization form or two? If one, should we have both principals sign it or just one? (BB) Thought this may seem cumbersome, but for the sake of keepings records straight, it would be preferred that you do one form for each campus. (Jamie Spiegel)


 * NOTE ON PAYMENT:** As directed by the instructions, each ITS is to provide an Extra Duty form and Timesheet for each campus. Based on the current payroll calendar, the payroll for the inventory project will be in July if the forms are received by the deadline of the project.

THANKS! RRISD Purchasing Office.
 * SPECIAL NOTE TO THE ITSs:** We really do appreciate all the hard work and effort each of you have put in assisting the District in re-establishing our inventory baseline. We are looking forward to having a clean and accurate lising for each of you when you return for the next school year.