Agenda_2011-12_ITS_October14

October 14, 2011:Monthly ITS Meeting

(Absences: Maury, Brian Weaver, Debby, )

- 8:00 - 8:30 Snacks, visiting - 8:30 - 9:30 Lotus 8.5 demonstration and discussion (Jerry and Kim) Ed talked about email Task Force, Dr. Chavez's presentation regarding technology, District Tech Task Force. Alford asked about EOC and devices for testing. Ed responded that we will have to stop instruction in any classroom that is a lab, so that we can use the computers for testing. Testnav is going browser based. We have to see if this is true and if this will work. How do you prevent a student from exiting the test.

Jerry and Kim's PowerPoint is at http://rrisd-edtech-email-taskforce.wikispaces.com/Agenda_2011-10-7

Questions: Timeline? Other browsers? Cost for use on personal devices? Calendar? Embeddable to websites? Calendar overlays? If we overlay Google Calendar, can we manage Google calendar from within Lotus environment? Lotus 8.5 currently is 2 years old, when is the next upgrade? when is 9 coming out.... response: 8.3 is upgrade; Ed responded that Garner recommendation was to upgrade one last time in house.... Gartner says that cloud will become a move viable solution in 2014....If recommendation is Lotus, then the commitment is short-term.Will Lotus go to html5? Will Lotus keep up? Ed says that "there is no quesiton that there is a guarantee." They must keep up with current browser based. Will RRISD keep up? IBM has a cloud-based Lotus solution. We are not looking at that. Filtering: currently 3 filters, what is limit with 8.5. Can you add more options? Jerry thinks we can duplicate code and add another box. Guidance Counselors and SpEd - documentation is very important..... if we switch, do they lose archived mail folders Archiving process - very complicated. Is it simpler in 8.5? It is not easier, but using a district wide solution for archiving. Ed talked about size of emails. We limit size because attachments are duplicated multiple times. With 8.5 attachments only exist once - only stored in 1 location. We would need to look at how to keep archived folders until student graduates. We would also need to replicate central repository. Web-based address book is out there.... sharing contacts.. vcard in 8.5, typing in name autogenerates the people in the address book; the contacts are not automatic in the Lotus Traveler: contacts, mail, calendar, ?? to do's?? Export contacts: can export currently, Jerry will send out emails for exporting...... More from Jerry: enable widgets on clients; enable rss feeds, change the default font, can group tabs in client version, Significant diffence in cost? not yet identified Lotus Traveler - events in calendar, will it sync, yes,

- 9:30 - Eduphoria demo (Chris Teter, Chisholm Trail Middle School AP) two deadlines and dates - by Feb - complete long observations and do summatives; all observations must be done by May 4... time management issue...... roundrock.schoolobjects.com demonstrated the web version of Eduphoria, for Phones - go to itunes store and get pdas app once you are connected to campus, you pull it up on phone...... pull up name on phone, go to teacher, go to settings on iphone app and load the settings, (let teacher know that you are not texting), after you complete template, save, go back to master list of teachers, option to let teacher view, teacher will receive email immediately, for long observation do not let teacher view - edit doc first, video app costs money but is a convenience feature, can email 55 seconds of video - will shoot 45 seconds of video - email video to myself, go back to pdas app, finish evaluation, 3.5 minutes after walking out of eval, I have completed evaluation.time stamp is automatic,

- Procedures for mounting tech hardware on walls (Jan) Alan Albers sent email to principals. All wall mountings must be done by maintenance or JOC. Campus personnel, ITS, and parents are not allowed to mount on walls. To mount a projector in the ceiling is $1904. Includes hardware, brackets, pipes, electrician, plate on wall($65), 2 speakers, cabling, rapid run cable, cable to speakers, personnel to do the work. This is what we have paid for each classroom that has a mounted projector. Question about short-throw projectors. We only use them when we can't mount from the ceiling. i.e. Berkman library had to have short-throw mount. Can we tilt projectors if we want to go back and add an electronic whiteboard? You will have to contract to move the projector forward one tile. We have oved the projectors forward at Union Hill, Callison. Convergence usually does this. Approximate cost to move projector forward is approximately $100 (not IMS). If you have to call electrician, then the price will go up. The workers will move projector forward and readjust projector. Better to call in projector movement after board is mounted. In the process of adding projectors to cafeterias and middle school lecture halls, We have done LO and DP, have po's for Deepwood, Old Town, Fern Bluff and GOE. Walking Gattis, Voigt, Blackland, and Forest Creek. Current pricing is for low ceiling and rear projection screen mounts. No prices yets for hanging from poles in lecture halls. Classrooms with high ceilings will keep using the cart solution. Projector lamps - Ed will provide as long as possible Doc camera lamps - Tech Ops is replacing those??? Filters on doc cameras - tech ops cleaned last summer, no schedule? / at Union Hill one person on team is responsible for cleaning filters; Jan will check with Ed about a schedule, Wireless carts - group week.... Friday at end of school day, have carts to be refreshed in a single location (email Jan the location); have keys taped, transfer to fixed assets done and on the cart. If you are refreshing laptops and not netbooks, work with Jan. On Monday, warehouse picks up carts, Jan's group gets new cart ready, on Friday warehouse picks up carts and brings them to campus. Some exceptions may happen with the schedule. Printers - take printers off cart. If Cart is going away, remove printer. If cart is staying, then leave printer as is. Laptop cart refresh is through 1st week in Jan. Then launch into spring campus refreshes... SPHS and then 15 elementaries. We will not finish if we lose a week. Samsung Galaxy... still recommending that one, but don't buy it yet. Looking for a solution to deploy, manage and secure. Have looked at 2 companies. Will look at 3rd company.

- Social committee information (Linda) [|https://docs.google.com/spreadsheet/viewform?formkey=dHBldzQwU3Q4VXV5UDlWa0NqclZCb3c6MQ#gid=0]

- Update: MFP (MJ) - Goldilocks and Three Bears

- Update: Fitnessgram (MJ) should be ready by Monday

- Update: TMSDS (MJ) MJ is sending note to Region X about issues. If you had issues, please make sure they are documented in Moodle Forums.

- Update: Learning.Com/EasyTech (RA) Do not add anyone

- Update: Elementary Science Probes (Logger Lite "push out") (RA) - No pushout.... Will ask to use Logger but this is a fee.)

- Update: StemScopes Software (download for Music) (MJ) download necessary. - Update: Sub Reimbursement plans (JU and RA)(grab\stuff\Documentation\Sub_Reimbursement_for_Tech_Training\Campus_PD_Proposals_11-12) deadline is extended....... will keep going as long as we have money

- RTi (MJ) - see Moodle Forum for documents about math rti solutions

- Project Share eCampus Course (RRISD - WBT - Project Share Training (online) (3992.20452)) (JU) Staff can take course on Project Share.

- "Raving Fans" (or "How to High Five the One Minute Managed Whale Done Raving Fan Who Moved the Cheese!") (What Do You Want? table talk, report out, and invitation to Book Study) (RA) -optional - you can join Robert in a book study in Project Share.

- Suggestions for future ITS meeting after lunch breakouts (MJ) - What do you want to know more about, have to time work on, learn to do? What are you willing to lead a session on (if anything)?

- TATN Presentation ( []) Donna, MaryJo and Leslie Lopez have offered to present two programs at the Moodle Academy.

- Getting I.T. Right blogs (expectations) (JU) non-negotiable; all student work in this blog;

- Evaluation Checkpoints (RA, JU, MJ)

Lunch

> Attendees: Robert Alford, Mike Bergeron, Brandi Cain-Heard, Anne Mattingly, John Powell, Vernon Renegar, Daniel Evans, > > 1st: admin rights on laptop for home printing access? How to manage multiple users installing software updates > 2nd: Time for PD, before school, after school, PLC time…..Tech Tuesdays, Moodle, > 3rd: EOC observations? How to monitor? How many concurrent users? Troubles with testing? 2 types of groups to choose from that will be flexible and change throughout the year as needed. Choose one group from either category to join for this afternoon.
 * 1:30 - 2:00 Breakout (grassroots ideas) Choose one group to join in the conversation:**
 * Email Discussion: Add to and the wiki discussion board on email options pros and cons
 * Professional Development other than Sub Reimbursement
 * High School ITS's get together (if needed)High School ITS cohort meeting 10-14-2011
 * New Websites and/or ideas that you want to share
 * Amazing Race - an Overview
 * Just in Time - Hot Topics and answers to "How do I ?"
 * IB campuses technology implementation
 * Organizing Parent, Community Workshops / Events
 * 2:00-3:30 Work Groups (Last 15 minutes everyone shares 2 “cool things” and discusses questions)**
 * Work Groups: Get in table groups to indivually work on some of the pressing items of the day. Talking is opitonal as this is your time to catch up on items that you want to work on with your colleagues support when needed.:
 * Getting I.T. Right (setting-up / maintaining / expanding / "advertising")
 * Moodle - setting up courses and adding activities
 * Websites - expression web time to spruce up or update your school website
 * Evaluations - begin to get organized and gathering artifacts
 * Misc Work time: Active Directory, eNews, eCampus, etc.
 * Training/Tasks Groups - time to get together and discuss or learn from each other.
 * Creating guidelines for students to own devices (BYOD)
 * Google Apps for Education (create presentation document for email task force)
 * k-2 Breaking down new Tech Teks and share changes, plans for implementation (Short Brainstorm with Mark Kania on how to enable Aspire teachers to help students with classroom assigned technology projects)
 * 3-5 Breaking down new Tech Teks and share changes, plans for implementation (Short Brainstorm with Linda Nichols on how to enable Aspire teachers to help students with classroom assigned technology projects)
 * Amazing Race- the nitty gritty on how to set one up and get it going.


 * Possible Ideas for future sessions:**
 * Q and A with Jan's group - or How do I___? ex. write a simple script
 * Tips and Tricks with Active Directory
 * Robotics
 * After TCEA - can use this time to present what you learned
 * Data Crunching - Heat maps - What are the key points? How can ITSs help? Maybe get a Instructional coach to lead this? Diane Shaver?
 * Compile all the different websites/services with what they are, who they are for and what the login protocol is.
 * Google + and Google Hang
 * Go to another ITS's campus and shadow him or her for the afternoon.