Agenda_2011-12_ITS_July25

July 25 ITS Meeting Stony Point High School (arriving late because of IB training at MHS - Sandy McDaniel, Irma Bauer; absentees - ????)

**Visiting and refreshments 3 - 3:30 Room B261 SPHS......** Welcome back- Happy Birthday to MaryJo; Told vacation stories from ITS - fun times and vacation hiccups(airline stories, trees falling on truck) Where's Waldo? Jeff? contact him by cell phone - (he is w/o school at time; not sure where he will be housed;) Prof Dev - teaching/facilitating/attending classes - Thanks for ITS that facilitating and teaching classes; some PD pay for some teachers today. If ITS in classroom with Moodle, please help or assist during that session. To Do ASAP: moodle.roundrockisd.org / instructional technology / ITS collaborative - join the course with the enrollment key in email. You will then be a teacher. Go to the database location and add an entry with your information. This must be completed by 5:30 on 7/25/11. (There is a field called eplus needs. Please complete with information about what you need to be able to see or do in the student management system that you used to be able to see or do in stuplus.) Reasons for using StuPlus - we will be getting instructions on how to use StuPlus;

Angela Solis- SPED contact (Vickie Johnson retired, and taking place is Angela Solis) She is housed at Brushy Creek Elem - with district 6 years; Angela did the technology proposals for SPED stimulus funding; worked extensively in technology part of SPED - Angela's extension #3272;

Jan Pence - Regular Refresh- Highschools will have laptops; MIddle Schools and Elem will continue with desktops The 2010-2011 schools we will be completing what is still needed this fall. The 2011-2012 schools we will address in the spring. 2010--2011 Schools: RRHS, WHS, CDFulkes, Grisham, Chisholm Trail, Cedar Valley, Hopewell, Canyon Creek, Union Hill 2011-2012 Schools: Stony Point, Deep Wood, Anderson Mill, Wells Branch, Gattis, Fern Bluff, Jollyville, Spicewood, Voigt, Robertson, Purple Sage, Brushy Creek, Bluebonnet, DFTrail, Live Oak, Old Tow, Caldwell Heights Laptop Refresh - All schools that will be receiving new laptops should have received email from Jan concerning the replacement of 620laptop/netbook carts; It will take approx. 10 weeks to complete. If you are Middle School or Elem, and did not receive an email from Jan Pence, and you have Laptop 620's - let Jan know. CD, Grisham, Hopewell, Middle Schools will have teacher desktops; Lab, Library, Cafeteria Mgr (check with those outstanding needs) Cedar Valley, Canyon Creek, Union Hill - need to get with Jan to plan: Plan this fall;

Discussion of schools with Construction - (WestWood HS, Grisham, etc. all had construction); Since there are fewer ITS this year- if anyone can/will help out with some of the ones who have all this construction going on, please do so. Jan said on some of the larger construction projects they actually hire people to help with the moving of computers; Jan has a list of those projects and schools; Grisham several weeks behind: ID machines - Tony coming on Thursday to set up new ID's McNeil, John at Cedar Ridge : 2 Cameras need to be set up; lynn bryan will know where cameras are. Daniel has put in PO for 3; Herrington - will have new installation on Thursday. (Jan thinks PC is still with her. Middle School librarians bring in Tony for a day; Jeff has list of the schools.

Lotus Notes transfers/questions/support/installation instructions - Kim Widtfeldt 464-5167 - She will email when accounts are set up, ID's made;. (Kim's request: Can you ask the ITS when putting in request for a campus transfer, only request for the staff coming to their campus.) Example CTMS has 1 person leaving to go to Cedar Valley....Ask Cedar Valley to put in the request for the new staff member.) Question on how long Lotus used; See Moodle/ITS Collaborative/Forums for answering some of the questions on Lotus; as far as Google mail, those will be addressed on Wednesday. (Ed will talk about Google Mail)

4:30 MIS- Pam Braun (eSchools and Gradespeed) Pam Braun- Gradespeed will be used for 1 more year; StuPlus and Grade School Plus; it was too much to do everything this year, so Grade Program will not be at this time. ( access at home) Campus Net went to School Net Gradespeed will be the same. If ITS has not used before, let MaryJo know - in order for you to be able to help your teachers. Pam said that schedules not downloaded until right before school starts (when leveling classes over.) Teachers and Training base to use for training teachers. Check with Principal or AP on how category and weights of grades to be set up ( Entire grade level/dept weights are all the same.) Work with team leaders verify that all in a team are setting up their grade books just the same. Last year the principals were asked to send in the grade plan to help make it consistent across the grade level.

Exension 5142 questions for StuPlus and Gradespeed. Current process is that if teachers have questions, they may go to ITS or the campus registrar, who can also assist. The teachers must be scheduled in Master Schedule before they are able to see anything in gradespeed.) Teachers can go in when assigned as the teacher and take attendance. Grades 3-5 use the categories and assignments; K-2 do NOT use categories and assignments. Registrars, Grade Level Coordinators, Home Access Coordinator (listed on the web as to who will be coordinator) ESchool Plus - need the login we use; will use the same user name and password; If you use Minnie, etc. or query, let them know what it is you need to see. In eschool plus, there are "roles" and ITS will be assigned to those roles; those roles allow what you will see. E learning center for training, we can hold a training for ITS, etc. are some things that we can use for training; Pam needs to know what the needs are for training. Currently training counselors, registrars, etc. on how to use this; once finished, more opportune times to train. //Question from ITS// Will teacher portal be effected? (Marcella question to address this question; Those accounts will be set up - once login info and campus given, (default campus) and ITS will receive directions on how to logon, URL link to save as a favorite; if you are unable to access what you used to get, let her know and they can check the profiles. By next week, ITS should be set up. And whether we will like it - //If we like change and challenge, we will like it.//

Procedures for ITS covering multiple campuses - most will have 2 campuses Concerns of some principals have about sharing ITS with another campus (Some may think that they always are at their other campus. - or it appears that way. They would like to know "When and where the ITS will be on their campus." Fridays are meeting, etc. so shared ITS may not it is not be a Friday. High Schools are concerned about getting in the right amount of time. __Consistency__ needs to be carried out across the board. (We have to make it work - ) Meet in your teams and decide that schedule and let MaryJo have schedule Wed and also put in Moodle Database.(in your profile) .....Help ticket system- tech and curriculum (discuss this with your group on how work orders made/completed) .....Campus keys-Master Key in an office and it stays in that room. ITS will have a key to that office for the master key.
 * MaryJo asked that ITS sign in/greeting front office staff -
 * You need to do the same **HOURS** as the campus,
 * as you sign in to the campus, make sure that the Office Staff **SEES** you. High Schools -

Table Discussions-break out sessions.Meet with your group to discuss above - .....Promethean dates - Robert .....High school team schedules/responsibilties - Final decisions due Wednesday- (Guidelines - Faculty meetings on Wednesday at elementary campuses, ITS meetings/holidays on Fridays, faculty/ leadership meeting considerations) .....Brainstorm ideas topics for afternoon sessions on ITS meeting days (prioritize for Sept and Oct - Getting IT Right, Moodle, Project Share; topics for other months) Transfer of campuses - conversations that need to happen .....admin expectations .....department/ grade level expectations .....extra curricular activities and support- robotics, aspire, service learning .....PTA expectations .....Campus web page updates .....Teacher Web support .....ITS initiatives Laptop Distribution-Old laptop it can be sent to the warehouse or keep on campus; (campus can absorb it) New laptops stayed with office 2007; active directory not on there, so ITS must get it from grabstuff and install - don't have Camtasia or Snagit; However, it does have Snipping Tools in Windows7; .....custody receipt-sign and turn in to MaryJo (fill out and give to her) .....delete Expression Web from old laptop - need to uninstall from 830 and install on your new one.